![]() ![]() Use the Alt + Shift + X keyboard shortcut to insert index entries. To enter your own text as an index entry instead, simply click where you want to insert it. To use existing document text as an index entry, first select a word or phrase that you wish to include in your index or just place the cursor at the right-place in the document. This is an Index Entry field formatted as hidden text. They are hidden from normal views of the document but do show up with the right settings. In short, here’s how indexing works in Word.Įntries are created by selecting parts of the text and adding an Index Entry. Word’s Indexing features have barely changed in well over twenty years! Some button positions have moved but the core technology, field codes and shortcut are the same as in Word 6 from 1993. ![]() Hence this series in Office for Mere Mortals, starting this week with the basics setting up a document to be indexed and then making a simple index. There are professional indexers for a reason. This isn’t a slight against Word whose features are mostly adequate, but rather a testament to a conceptually difficult process that needs human judgement. Unfortunately, creating an index in Microsoft Word can be difficult and time-consuming to do on a large scale. Indexes still have a place, especially in printed books. Online documents (in Word format, web pages or PDF) can be easily searched using Ctrl + F, making an index less needed. These days, indexes aren’t as common as they once were. ![]()
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